AI automation by industry

AI automation for property management

Tenant requests triaged, contractors booked, rent and invoices reconciled.

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AI automation by industry

The three automations that pay back first

Each one is a small, fixed build. A person stays in charge of anything that leaves the building.

  1. Enquiry triage

    Reads every web form, email and DM, sorts it by intent and urgency, and drafts the reply for the right person.

    Starts when
    A new enquiry lands in any channel.
    What you get
    Replies in minutes instead of days, nothing lost between inboxes.
    Works with
    Gmail, Typeform, HubSpot
    Enquiry triage

    One run, step by step

    1. 00:00Typeform submission: a clinic asking about pricing for three sites.
    2. 00:02Classified as a sales enquiry, high value. Company details enriched from the domain.
    3. 00:08A reply is drafted with the right price band and two call slots.
    4. 00:09Owner assigned in HubSpot. The draft is waiting in their inbox with a one line summary.
    5. 04:30Owner approves with one click. Reply sent, deal stage set to Contacted.

  2. Booking confirmations and reminders

    Confirms, reminds and reschedules by message, and keeps the calendar and the customer record in step.

    Starts when
    A booking is created or changed.
    What you get
    No shows down, the diary always current.
    Works with
    Google Calendar, WhatsApp, Gmail
    Booking confirmations and reminders

    One run, step by step

    1. 00:00Booking created for Tuesday 09:30.
    2. 00:01Confirmation sent with directions and what to bring.
    3. 24 h beforeReminder sent. The customer replies that Tuesday no longer works.
    4. +00:20Three alternatives offered from the live calendar. Wednesday 11:00 chosen.
    5. +00:21Calendar moved, record updated, the team sees the change in their morning view.

  3. Reconciliation

    Matches payments to invoices across the bank feed, Stripe and the ledger, and leaves only the real exceptions for a person.

    Starts when
    Daily, after the bank feed updates.
    What you get
    Month end that takes an afternoon, not a week.
    Works with
    Xero, Stripe, Google Sheets
    Reconciliation

    One run, step by step

    1. 06:00Bank feed and Stripe payouts pulled for the day.
    2. 06:02412 transactions matched to invoices by amount, reference and timing.
    3. 06:03Nine unmatched. Six resolved by partial payments and fees.
    4. 06:04Three listed for review with the most likely match suggested for each.
    5. 09:10Bookkeeper confirms the three. Day reconciled before the first coffee.

Solutions

Where these sit in a bigger build

When one automation is working, these are the systems it usually grows into.

The AI audit

Not sure where to start?

The AI audit maps a normal week in your business, gives you three quick wins and a fixed quote. The report is yours to keep whether or not we build anything.

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