AI automation by industry

AI automation for e-commerce brands

Support answered, orders reconciled, stock and supplier risks flagged early.

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AI automation by industry

The three automations that pay back first

Each one is a small, fixed build. A person stays in charge of anything that leaves the building.

  1. Inbox to action

    A shared inbox triaged, with replies drafted and the CRM, ledger and task list updated from what each message means.

    Starts when
    A message lands in a shared inbox.
    What you get
    An inbox at zero that still answers everyone.
    Works with
    Gmail, HubSpot, Xero
    Inbox to action

    One run, step by step

    1. 00:00Accounts inbox receives a query about invoice INV-2291.
    2. 00:02Thread read, invoice found, status checked: unpaid, six days overdue.
    3. 00:03Reply drafted with the statement attached and the payment link.
    4. 00:03CRM note added. Ledger flagged. A task created if no reply in three days.
    5. 00:04Owner approves the draft from the summary. Sent.

  2. Reconciliation

    Matches payments to invoices across the bank feed, Stripe and the ledger, and leaves only the real exceptions for a person.

    Starts when
    Daily, after the bank feed updates.
    What you get
    Month end that takes an afternoon, not a week.
    Works with
    Xero, Stripe, Google Sheets
    Reconciliation

    One run, step by step

    1. 06:00Bank feed and Stripe payouts pulled for the day.
    2. 06:02412 transactions matched to invoices by amount, reference and timing.
    3. 06:03Nine unmatched. Six resolved by partial payments and fees.
    4. 06:04Three listed for review with the most likely match suggested for each.
    5. 09:10Bookkeeper confirms the three. Day reconciled before the first coffee.

  3. Supply chain alerts

    Tracks supplier confirmations, delivery dates and stock levels, and flags the delay before it becomes a missed job.

    Starts when
    A supplier email, a delivery update or a stock count.
    What you get
    Delays known a week earlier, with the fix already suggested.
    Works with
    Gmail, Google Sheets, Shopify
    Supply chain alerts

    One run, step by step

    1. 00:00Supplier emails that a component ships a week late.
    2. 00:02Orders needing that component found: three jobs next week.
    3. 00:03An alternative supplier with stock identified from the approved list.
    4. 00:04Options sent to the operations lead: swap supplier, or move two jobs.
    5. 00:30Decision made. Customers of the moved jobs notified with new dates.

Solutions

Where these sit in a bigger build

When one automation is working, these are the systems it usually grows into.

The AI audit

Not sure where to start?

The AI audit maps a normal week in your business, gives you three quick wins and a fixed quote. The report is yours to keep whether or not we build anything.

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